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Building renovation update

Video Update from Gwen Anderson, Building Renovation Team Member, presented in worship on Dec. 4, 2016

Renovation update

Presented to the Church Council, November 21, 2016


 

Church Council Presentation – November 21, 2016

Renovation Planning Team Report

Presented by Leslie Nordberg

 

A congregational presentation is planned for Sunday, December 4 with samples on palates in the Archives Room on display.

 

The following is a summary report on:

·      Infrastructure/HVAC Needs

·      Property Team Priorities

·      Items Not Addressed by Renovation

·      Kitchen & Property Team Involvement and Budgeting

·      Contracts signed and limits

·      Proposed Construction Timeline

·      Congregational Review

·      Financing Bids & Process

 

What is being addressed in the infrastructure of the building? 

 

There is ongoing discussion with the Property Team as to their recommendations for the building. Their input has been requested and is outlined as follows below.

 

The Property Team is currently recommending the following priority list of items to be addressed in the building renovation: 

 

1. HVAC: 

A proposal has been submitted by Dave Oslund and Paul Nordberg of the CLC Property Team with their recommendations for HVAC as well as initial cost estimates.

 

Outside analysis work has also been reviewed from Whitney & Becklin who presented to the Church Council in 2009 on the inefficiencies of our boiler system, as requested by the Property Team that year.

 

In fall 2016, analysis has been done of all HVAC in the church building by Tom Schibilla, who has a chief boilers license, assisted by Greg Nascene and Jeff Benting. Tom’s recommendations were shared with the Property Team and Renovation Team.

 

The recommendations from Dave Oslund are as follows:

Fellowship Hall

Replace FH original furnace and A/C compressor

Replace Horizon narthex furnace and add a/c

Replace the analog controls that sequence the 3 FH furnaces

 

Fellowship Hall Basement

Replace the original furnace

 

Old Education Building

Remove replace boilers

Replacing circulating pumps

Controls installed to sequence boiler activation

Existing air handling unit could remain until failure

Underground heating pipes for radiators need inspection

 

Sanctuary

Remove / replace old basement air handler with forced air furnace

Cap old air intake

 

Offices

Replace four individual heating/cooling units

 

JB Johnson Room

Install A/C wall units

 

 

2. ITEMS PRIORITIZED FOR RENOVATION BY THE PROPERTY TEAM:

 

1. HVAC (see above)

2. Outdoor Church Sign (electronic with letters near current location)

3. Security System & Lock system upgraded

4. North Driveway Assessed with price estimate to repair grading (Mark Leaf asked to get estimates) 

5. Office Phone System

6. Outdoor Lighting: Additional lighting considered along north side drive and drop-off / drive through area. Proposed for JB walls, North FH near kitchen, south parking lot if possible.

 

Cost estimates are being submitted by members of the Property Team.

 

 

3. ITEMS DISCUSSED BUT NOT ADDRESSED IN RENOVATION: 

a. Additional parking spaces in north parking lot

b. Widening of hallways for fellowship purposes between Sanctuary & FH

c. Additional square footage of any sort

d. Additional seating for fellowship needs except for JB Johnson)

e. Elevator not being replaced (other than repair / maintenance)

 

 

4. PROPERTY TEAM INVOLVEMENT: 

a. John Briegel, a member of the Renovation Team, attends all renovation meetings including coordinating infrastructure needs with renovation planning.

b. Presentations and discussions are being held with the Property Team. 

c. Kitchen is being renovated by the Property Team, with funding mostly by general budget in 2016 & 2017

d. Local Global Mission is moving into the parsonage where renovations are underway. 

 

 

5. CONTRACTS

At the last council meeting, Clark Joslin's resolution was passed by the Church Council which laid out why Renew Funds can be spent on preparation, and contracts for preparation purposes can be signed. Contracts may not be signed that commit the congregation beyond necessary, preparatory work. 

 

a.  Five Contractors were contacted and discussions were held with four of them   

doing building walk-throughs. The primary qualities sought from a contractor   included: 

a. Church Experience.    c. Reputation

b. Local                                  d. Design/Build experience

 

b. At the last council meeting, the council approved the signing of contracts with BJ Baas and Outside Inside Architects.

 

c. The BJ Baas contract was reviewed by the Renovation Team, former construction foreman Syd Dahlin, attorney Clark Joslin and others. Former clients reviewed Baas’ work very positively including the recent church they built.

 

d. The Architectural Contract was also reviewed by Clark Joslin, members of the team and others including Mary Chapman, Finance Office and former Business Administrator at New Life, Princeton, who helped oversee a 3 million dollar building project. 

 

e. The Baas contract has been signed. 

 

f. The IOA (Inside Outside Architecture) contract has been signed. 

 

g. The AVL (Audio Video Lighting) contract has not been signed. Proposal bids have been reviewed. Bill Carson, CLC attender, who works in the industry is reviewing the technical aspects of the contract proposed by AVE, and BJ Baas Construction is reviewing and making recommendations on the contract based on their experience including their work with New Hope Community Church, recently completed in Cambridge.

 

h. Other contracts for unique projects need to be considered. Note that if the congregation votes to go ahead with construction, using BJ Baas, there is no extra markup on contracts agreed to by the church outside of BJ Baas. However, BJ Baas agrees to still manage aspects of those projects as part of the timeline. 

 

 

6. TIMELINE: 

a. Construction would begin between Feb 17 and March 1. 

b. Baas will soon be sending out the plans that we have so far for bids. 

c. Construction would last no later than late July. 

d. Construction beginning March 1 or earlier results in discounted markup rate from Baas due to winter construction start. That is why timeline matters. 

 

 

7. CONGREGATIONAL REVIEW

a. Lea Kangas of IOA has made sign boards of design choice palates that show colors and materials for all the areas of the building. These will be on display in the Archives starting the week of Nov. 27. Note: Much of the orange rejected in the earlier plan has been removed or lessened. 

 

b. Open Houses will be held starting in early January prior to the Annual Meeting. This would include the plans in greater detail as to what would be happening. 

 

c. The vote necessary for construction would be held at the Annual Meeting tentatively scheduled for January 22. 

 

d. A vote would also be held on Construction Financing. 

 

 

8. FINANCING BIDS

a. Cambridge State bank has offered a financing plan for construction

 

b. People's Bank of Commerce is working on a bid for financing and presenting the first week of December.

 

c. Eric Wiltrout of People’s Bank of Commerce, who also serves on our finance Committee, has created cash flow based on pledge amounts with a schedule of expected income. That was presented at the November Finance Meeting. 

 

d. It is unclear at to the Renovation Team, at this point in time, whether or not this project can be done within the total amount pledged, however, that is the goal. As cost estimates continue to come in, that will become clearer.

 

There are many other areas and items under consideration.

 

This is a brief synopsis. As you can understand, this is a big project. 

 







Interior

The following carpets, tile, ceiling tiles and wall covering are proposed for the project. 

They are assembled by Inside Outside Architecture, the design build partner of BJ Baas.

These are currently on display in the Archives Room of the church. A sheet identifying what will be used where is available in the Archives with the display.

(Please note that your computer’s display will adjust the color and not necessarily provide an accurate color representation.)

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Renovation update

Submitted Nov. 9, 2016 for Church Newsletter



Building Renovation Update

Our building renovation team has been busy with many meetings, working together with our design build partners, B.J. Baas Construction and Inside/Outside Architecture Inc. refining our plans and beginning the process of selecting interior furnishings. 

We also have spent time working with audio visual, electrical design people to ensure improved lighting as well as excellent sound and projection systems in many areas of the building, especially the Sanctuary and Horizon Commons (Fellowship Hall). 

While the overall feel and look of the renovation will be similar to that shown in the flythrough video, especially in the children’s and youth ministry spaces, other areas will be modified to reflect the feedback from the congregation.

In this design phase of the project we are moving on a fairly fast track toward final design work, and from that, the determination of the contractor’s greatest maximum price.  After reviewing our congregational bylaws and constitution, the church council approved limited spending for the design phase work, using Renew Campaign money already received.  

With the design phase complete we can bring a positive report to the congregation for approval, probably at the January Annual Meeting, where the members will be asked to approve both short term, construction financing, as well a the construction contract. 

Actual construction work should begin sometime in February, with a four to five month completion time. 

-- Arne Everson, Co-Chair, Renovation Team





Renovation update

Submitted for Nov. 24, 2016 Newsletter

 

The Building Renovation Team continues to meet a few times weekly. See recent newsletters for more information. 


Most recently, plans are being proposed by the Property Team to be included in renovation regarding the HVAC (heating, ventilation, air conditioning) needs of the facility as well as the future of the boilers. Thanks to Dave Oslund, Paul Nordberg from the Property Team for their work on this project and to Tom Schibilla, Chief Boilers License, for his analysis of facility boilers and HVAC needs. 


John Briegel, Property Team chair, is meeting regularly with the renovation team regarding infrastructure needs being addressed as part of the project. 


Renovation Update

Submitted to newsletter September 28, 2016



Renew Building Renovation

 

The Building Renovation Team has been meeting regularly again over the past several weeks and is steadily making progress on our large renovation project.

After much consideration we have opted to go with a design/build process where our contractor and architect work side by side to efficiently formulate plans based on the needs outlined by the congregation and the design concepts already in place.

 

We are happy to announce that, following Church Council approval, we have contracted with B.J. Baas Construction of Cambridge and Lea Kangas of Inside/Outside Architects.  

 

Our team is currently busy detailing each space in the church that will be remodeled so that the architects can prepare more detailed drawings, and when approved, move on to creating blue prints for the contractor, who will then procure the necessary subcontractors so that the remodeling work can begin. 

 

All of this preparatory work is time consuming but B.J. Baas Construction has outlined an excellent time schedule, leading to final design completion by mid November, and construction documents completed by early December.  

 

During December and January we will be working with the final cost estimates, procuring short term financing as necessary, and acquiring the required building permits.   After congregational approval for construction at the congregational annual meeting, the actual construction work will hopefully start in mid February.  

 

Thank you for your encouragement and your faithfulness with your pledges to the Renew Building fund.  As of late September, the congregation has already given $480,000 toward this project.

 

-- Arne Everson for the Renovation Team: Leon Carson, chair, Gwen Anderson, Arne Everson, Leslie Nordberg, Pastor Andy Romstad.




renovation presentation

Presented in Worship, October 9, 2016

8:45 Festival — Leslie Nordberg

9:05 & 10:20 Horizon — Gwen Anderson


Good morning, 


I’m here this morning to say a few words about the Building Renovation Process. We hope that you read the most recent church newsletter which included a report with many of the details. 


We're thankful to the congregation for their overwhelming support of this project. Already $488,000 has been given toward this work. That is amazing. Thank you for that. Over two million has been pledged so far in three year pledges which is an amazing response. In Lutheran churches, typically 98% of pledges are fulfilled. 


We're pleased to announced that if all goes as planned, construction should begin in February. 


We're are using a process called Design Build where a contractor and architect work side by side. The reason for this is efficiencies of time and money. What we hear more than anything from the congregation is this: Please get this done. 


We're thankful for the congregation's feedback to the fly-throughs and drawings released last spring. There was overwhelming support for continuing in that direction -- especially in the Kids Ministry and Sr. High areas. And the design is also being adjusted in response to feedback received on that design.


And much work will also be done to the core of the church. These are the things that we typically don't see but which we experience -- things such as heating, cooling and other building needs. Our thanks to the Property Team and also to other individuals who are reviewing infrastructure needs of the church. Outside review is also part of the process. 


Our thanks to people in the construction industry who have given input and made recommendations. Our thanks to the lawyers involved in reading contracts and to the church staff for making recommendations about what the future of ministry will look like and to attorney Clark Joslin who has written church council resolutions for us and reviewed our constitution and bylaws to assure alignment with our own congregational processes. Our thanks to bankers and business people reviewing financing options. 


The list of people contributing their individual expertise goes on and on --- musicians and sound technicians and women's ministry and people who serve in the kitchen and hospitality and in youth ministry, etc. The list goes on. The amount of processing of people's input and suggestion is sometimes overwhelming. 


But in the end it is about ministry -- proclaiming Jesus to every age, and doing ministry in his name. That is why it matters. 


It is about a growing our Kids Ministry that Kids want to attend. It is about creating destination space for Sr. High Youth. It is about creating space for Middle School. It is about space for our compassion ministries. It is about updating our multiple front doors in worship ministry. It is about a center for ministry that is appealing and in which people want to be. It is about taking care of our facility. We wish we have done everything that everyone wanted but this is an important piece. 


So, a recap: The remodeling of each space is currently under review. We're on a very tight time schedule. Our team hopes to have everything ready for a congregational vote at the Annual Meeting in January for approval of construction and financing. 


Thank you for your encouragement and your faithfulness with your pledges to the Renew efforts and for your prayers. May God bless our efforts. 


Thank you. 

RENEW: REACHING NEW GENERATIONS

Listen to people across our congregation talk about the Renew project.

RENEW: Reaching new generations

RENEW Capital Campaign Schedule - Spring 2016


Excitement is building for renovations to our facility. Below is a quick summary of key events and activities for the Renew campaign to support these renovations. Every household in the congregation will be involved in this campaign, either by participating on one of the teams or by receiving a home visit.


Preparation and Planning - Underway

Many teams are gathering for planning related to home visits, the all-congregation dinner and children's party, prayer vigil, Bible studies and publicity.


Campaign Launch - Sunday, April 3

A team of 75 begins brief visits to all households in the congregation sharing information about the campaign and asking for prayer.


Teams Prepare - Month of April

Information and prayer visits continue. Planning and preparation for other teams continues.


Sunday Talks during worship - April and May


All Congregation "Renew" Dinners

Friday, April 29 @ 6pm

Sunday, May 1 @ 5pm

Congregation will receive invitations to dinner. Your kids will enjoy the children's party.


Prayer Vigil - May 14 @ 8pm to May 15 @ 8pm

Sign up for a time slot online


Response Visits - May 15

A team of 75 visits all households in the congregation presenting the campaign project and providing households the opportunity to make a response toward our mission over a 3 year period.


Campaign Results Announced - June 5

BUILDING RENOVATION

BUILDING RENOVATION TEAM REPORT (Early 2015 Update)


The Building Renovation Task Force, a team of six people, is currently working to prepare a renovation proposal to be brought before the congregation. It reflects the priorities identified in the fall 2014 Feasibility Study.


This Update (as follows) was printed in the Jan. 25, 2015 Annual Report:


This report gives a history and outline of the building renovation process with recommendations from the 2014 Feasibility Study from Gronlund Sayther Brunkow (GSB), our development consultants. 


PROCESS: The intent has been a process that is intentional, inclusive, comprehensive, long-term, mission/vision-focused, preparing CLC for a vibrant next 150 years. TEAMS: Various teams have been (or will be) formed to accomplish the steps in the process. Those teams, as recommended by Gronlund Sayther Brunkow (GSB) include:

1. Capital Campaign Resolution Team (2011-2012) – Determine if building renovation is necessary and desired.

2. Building Renovation & Ministry Development Team (2012-2014) – Representatives of ministries and staff gather congregational needs, desires and trends resulting in the first draft of a long-term master site plan. 

3. Building Renovation Team (2013-2014) –A small group from the larger team refines the outcomes of the Master Site Plan draft into a Phase One plan. Focus Groups and Feasibility Study gathers responses to it.

4. Building Renovation Task Force (2015) – A team of six people assess the recommendations in GSB’s 2014 Feasibility Study and bring an updated Renovation Plan forward for congregational consideration in the fall of 2015.

5. (Recommended) Capital Campaign Team (2015) – Once a building plan is approved by the congregation, this team would raise the necessary funds.

6. (Recommended) Building Team (2016) – Individuals with construction experience oversee the plans and the day-to-day work being done.


HISTORY OF PROCESS 2009

In February 2009, the mortgage is burned


2011 Discussions within the congregation about the facility situation and needs.


2012 A January resolution at the annual meeting creates a team to explore facility needs. That fall, the CAT (Church Assessment Tool) Survey reveals that “in comparison to other churches” one goal that is “unusually strong for your church” is: “Enlarge or improve the physical facilities of the church to expand or enhance our ministries.” Team reports at 2013 Annual Meeting with recommendation. 


2013 At the January Annual Meeting, a resolution is passed to establish a Capital Campaign Team and to hire GSB to lead a comprehensive planning process. That May, a space assessment is conducted to review options for enhancing the building. The assessment is done by Paul Briggs with conclusions presented to members of the Property Team, Church Council and the congregation through open houses. That June, a Strategic Planning Process produces vision, mission, values, and initiatives. That August, the Memorial Fund prepares methods and materials to promote giving to the Memorial Fund resulting in the proposal of a group called The Sowers. That September, Open Houses are held for congregation members to review and participate in the strategic planning. That fall, the Annual stewardship appeal program, Find Life 2014, begins to gather increased offerings to support the on-going ministry of the congregation. In October, Station 19 (architectural firm) is engaged to assist in ministry/facility planning. Station 19 meets with staff and leaders (council and volunteers) regarding trends, needs and dreams. The BRT identifies priorities which lead to Station 19 preparing first draft of Master Plan for the entire campus. In November, Open Houses are held for congregation members to review initial draft of concepts/plan and to share their ideas and opinions. Council and staff receive the first draft of a long-term “big picture” presentation by Station 19. In December, the Building Renovation Team works with Station 19 to further refine the Master Plan draft. 


2014 The January Annual Meeting receives report, update and next steps from BRT. The draft of a Long-Term Master Site Plan is presented to the meeting as part of the on-going planning process. A motion was passed to engage GSB in preparing and carrying out the Focus Groups and Feasibility Study. During late winter/spring, Focus Groups were held regarding the first draft of a Master Site Plan for people to ask questions, offer suggestions and comments to shape/improve it. During the summer, Building Renovation Team reviews feedback to the first draft of the master site plan and shapes that into a Phase One Proposal for the congregation. During the fall, copies of the Phase One plan are mailed to congregation members along with survey responses. A Feasibility Study was conducted to determine a capital campaign dollar goal, prioritize projects from the Phase One Plan to be included in the campaign and identify potential leaders, workers and donors to the campaign. The GSB recommendations and report are presented to the church council. Those recommendations are: 


Feasibility Study Recommendations* 

On the basis of the findings of the study, GSB recommends: 

• That the congregation revisit the proposed building plan to address these areas as first priority concerns:  

  • Maintenance: Foundation, roof, HVAC, carpet, organ, etc.
  • Gathering place
  • Kitchen, Elevator & Storage
  • Contemporary Worship Space
  • Children & Youth space

• People’s vision be lifted up beyond the style and location of worship services. 

• That, once the planning revisions have been completed and the plan approved, the congregation proceeds with a capital campaign goal of $1.5 million to meet these immediate and imminent needs of the facility: o Urgent and essential building maintenance o Kitchen improvements o Elevator o Reduce cost of enhancement of lower level children’s facilities o Position for future contemporary worship space

• To proceed with a $1.5 million capital campaign as outlined above, we suggest a time-line as follows: 

November 2014 – March 2015: Plan determined, costs ascertained, goal set

March –April 2015: presented to congregation for campaign authorization

April –July 2015: Campaign planning, leadership recruitment

August –December 2015: Building campaign & annual stewardship campaign conducted. 

* Complete 28 page report available to CLC members upon request


A resolution regarding this recommendation is on the agenda of the annual meeting. (added: Resolution passed Jan. 25, 2015) 


CONCLUSION Following the recommendation of the GSB Feasibility Study is not the obligation of CLC. The Feasibility Study’s purpose is to communicate to the congregation a third party’s observation and interpretation of where energy and enthusiasm of the congregation resides concerning the “Phase One” proposal that was under consideration during the fall of 2014. 


The purpose of a Feasibility Study is also to give an informed assessment of money that could be raised toward the accomplishment of some or all of the proposal. The results are listed above in the Feasibility Study Recommendation. 

 

The advantage of doing a Feasibility Study is receiving the informed objective opinion of an outside organization that handles such projects on a regular basis. The results of GSB’s work is based on the surveys returned, the 42 individual feasibility interviews that were done with potential donors and the input gathered from the Focus Groups. The Feasibility Study confirms the results of the CAT Survey that enthusiasm within the congregation for work on our facility is high. 


Question marks that remain for the congregation are what efforts to focus on within the dollar amount GSB says that the congregation could raise (1.5 million) in a capital campaign. 


What is missing from this report are the specific questions and answers that were discussed during the GSB presentation to the Cambridge Lutheran Church Council during the late fall of 2014. Among those questions was this: “What about the project items that are not listed in your recommendation such as the overhaul of the Sanctuary?” GSB’s answer: Some of the issues raised about the Sanctuary might be accomplished (organ, carpet, sound) through the maintenance aspect of the project. GSB suggested that after the initial projects in their recommendation were completed, the congregation should consider moving into a second phase of the project to complete or revisit items not yet accomplished. In other words, doing the entire project as proposed to the congregation in “one piece” is not their recommendation. Their recommendation would be to do the “Phase One” proposal (originally 2.9 million) in two parts rather than as one project. 


The Task Force proposed by the GSB recommendation would answer the question of what projects to include in the first phase of building renovation and at what cost. This Feasibility Study is intended to be a helpful guide as to the opinion of the congregation. 


The Task Force proposal would be brought to the congregation in Spring, 2015. Bringing a proposal to a congregational vote would be the next step in a process began in 2011 (as outlined above). This previous year, 2014, began with the presentation of a Long-Term (30 year) Master Site Plan. That was revised over the summer and followed by a “Phase One” proposal which was assessed by the congregation during the fall of 2014. That assessment, found in the results of the Feasibility Study, is intended to help inform what project is brought to the congregation for a vote should the task force and their assignment be approved by the congregation at the January 25, 2015 Annual Meeting. (Added: Task Force recommendation approved Jan. 25, 2015 as proposed) 


Submitted by Pastor Andy Romstad, Leon Carson (Chair) and Arne Everson

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